Privacy Statement

The Fountain Club is committed to respecting and protecting members' personal data. Any personal data provided to us will be used only in accordance with this privacy statement.

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What personal information do we collect;
how/when do we collect it ?

  • Name, postal address, email, phone and mobile
    are collected directly from members when they first enter into membership and then whenever they provide updates and corrections subsequently
  • Name, email, any special dietary requirements, number of guests (when permitted) and preferred payment method are collected, typically via the website, when members register for attendance at dinners and other events
  • Name and email of members proposing and seconding proposals for election to membership are collected at the time of submission, typically via the website, together with the supplementary information offered about the potential candidate in support of the proposal

Notes:

Members are not required to provide any of the personal information described above to us, but, in so far as they do not do so, they may not be able to receive any communication from or carry on effective membership of The Fountain Club

No personal information is collected or required simply to obtain access to the password-protected Members' Area of The Fountain Club website

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What do we use the personal information we collect for ?

We process the personal information we collect for the purpose of running The Fountain Club and to fulfil our obligations to members as follows:

  • • to keep membership and other internal records
  • • to send emails 'From The Clerk' with details of each dinner and other events organised by The Fountain Club, together with news items concerning other members and Bart's-related organisations
  • • to send printed copies of The Fountain Club Booklet to members through the traditional postal service
  • • to administer specific dinners and other events and to post a 'List of Attenders' for each event on password-protected pages of the website to display names and numbers of guests (if permitted) for the benefit of other members

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Who do we share members' personal information with ?

We will never sell, distribute, lend to or otherwise share with any third party any members' personal information, unless we are required to do so by law

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How long do we keep members' personal information for ?

'Lists of Attenders' are deleted from the website immediately after each event; otherwise we will keep members' personal information for as long as they remain a member of The Fountain Club. After they stop being a member we will remove it from the current membership record, but it may remain in the archive for up to 7 years. Such information as has been published in any previously distributed copies of The Fountain Club Booklet will persist so long as they exist

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Notes:

 

Email communication:

Members may opt out of receiving emails from The Fountain Club at any time by contacting
clerk@fountainclub.org

 

The Fountain Club Booklet:

the information contained in the booklet consists of:

  • • A brief history of the club's origins
  • • Contact details for The Clerk
  • • Current Officers (name and office) for the year
  • • Former Masters (year and name)
  • • Former Clerks (years and name)
  • • Honorary Members (first year of membership and name)
  • • Current Members (first year of membership and name)
  • • Guests of Honour (year, name and honours, etc)
  • • Rules of The Fountain Club
  • • inner Dates & Details for the current year

 

The Fountain Club website:

Information about how visitors use the website itself may be collected and used for statistical purposes only. Please also see our Cookies Policy

Links to other websites:
The Fountain Club website may contain links to other websites of interest. Anyone using such links is leaving our website and should look at the privacy statement applicable to each website they visit. Such sites are not governed by this privacy statement and The Fountain Club has no control over them. Furthermore The Fountain Club is not responsible for the protection and privacy of any information which you may divulge whilst visiting them

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Summary of members' rights regarding personal information held about them:

  • • to be informed about the how their personal data is used
  • • to access the personal information held about them
  • • to opt-out of receiving direct marketing messages
  • • to request the correction of inaccurate personal information we hold about them
  • • to request the blocking or deletion of their personal information in some circumstances
  • • to request that we port elements of their data either to them or to another service provider

To exercise any of these rights, members should contact:
clerk@fountainclub.org

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